HomeThe TournamentTerms of cooperation

The Club shall pay the costs of the reserved services in three installments:

1. The 10% + 40% + 50% installments together represent 100% of the value of the reserved services. The registration fee is payable separately.
2. If the Club registers after one or more of the above deadlines have already passed, all installments that have fallen due by the date of registration shall be payable within the period set by the Organizer, normally no later than 5 calendar days after issue of the pro forma invoice.
3. Due to high occupancy, the Organizer may set a shorter payment deadline for late registrations.
4. Payment is considered made on time when the funds are credited to the Organizer’s bank account.
5. The Club may not unilaterally withhold or reduce payment due to a change in the number of participants, teams, categories or any other circumstance, except where these Terms expressly provide otherwise or the Organizer has approved the change in writing in advance.

1. The prices agreed with the Club are discounted contract prices that apply on condition that the Club meets its payment obligations and other material contractual obligations on time.
2. The Organizer may state both the discounted contract price and the standard price of the services in the offer or pro forma invoice.
3. Unless the offer or pro forma invoice states otherwise, the standard price is 110% of the discounted contract price.
4. From the first day after a monetary obligation becomes overdue, the Club shall owe statutory default interest at the rate applicable in the Republic of Slovenia.
5. The Organizer shall send the Club a written reminder and will normally grant an additional payment period of 8 calendar days, unless the parties agreed otherwise in writing before the original deadline.
6. If the Club fails to pay within the additional period, it loses the right to the discounted contract price for the unpaid part of the reserved services. The standard price shall apply to that unpaid part. The increase does not apply to amounts paid on time and is not cumulative.
7. If the obligation remains unpaid 15 calendar days after expiry of the additional period, or if any due amount remains unpaid after 5 May 2027, the Organizer may temporarily suspend confirmation of the reservation and set a final written payment period of 5 days. If the Club still fails to cure the breach, the Organizer may cancel its participation. The financial consequences shall be determined under Section F according to the date of cancellation.
8. Until full payment is received, the Organizer may withhold confirmation of further reservations and changes and may release any capacity that has not yet been finally confirmed to other clubs.
9. Any extension of a payment deadline, waiver or other exception is valid only if expressly confirmed in writing by the Organizer. An exception in one case does not oblige the Organizer to act in the same way in any other case.

1. Initial registration

At registration, the Club shall state the exact number of registered teams, their competition categories, a realistic estimated total number of participants, the requested type of accommodation and other material information required for the reservation of services. The Club shall provide this information carefully and realistically and may not register a materially inflated number of participants merely to reserve additional accommodation capacity.

2. Changes until 31 January 2027

Up to and including 31st January 2027, the Club may reduce the total number of participants by no more than one (1) person per registered team compared with the initially confirmed registration. This limit is cumulative and may not be used repeatedly through successive changes to the registration. Any increase in the number of participants is subject to the Organizer’s prior written approval and available capacity.

3. Guaranteed Minimum Participant Number from 1 February 2027

As of 1st February 2027, the last number of participants confirmed in writing becomes the Club’s Guaranteed Minimum Participant Number. From that date:

a) a reduction in the actual number of participants does not reduce the contract value or the Club’s payment obligation;

b) the Club shall pay at least for the services corresponding to the Guaranteed Minimum Participant Number;

c) non-attendance by an individual registered participant due to illness, injury, personal circumstances, transport difficulties or any other reason does not reduce the Club’s financial obligation;

d) an increase in the number of participants is permitted only with the Organizer’s prior written approval and subject to the availability of accommodation and other services.

The Club expressly acknowledges that the Organizer reserves limited accommodation capacity on the basis of this number and may reject registrations from other clubs because of those reservations.

4. Replacement of individual participants

An individual player or other participant may be replaced by another person provided that the total number of participants is not reduced, the scope of the reserved services is not reduced, the replacement participant meets the eligibility requirements for the registered category, and all required information is provided to the Organizer on time. Such a replacement is not considered a reduction in the number of participants.

5. Changes to accommodation and services

From 1st February 2027, the Club has no unilateral right to request a cheaper accommodation category, a reduction in the meal plan or a reduction in other reserved services. The Organizer may exceptionally approve such a change in writing if operational and contractual circumstances allow. Approval of a change does not in itself entitle the Club to a reduction of financial obligations that have already arisen.

6. Final confirmation of teams and categories

No later than 5th April 2027, the Club shall finally confirm the number of teams, their competition categories, the list or identity of participants, the reserved accommodation type, the meal plan and all other material operational registration details. This final confirmation may not reduce the Guaranteed Minimum Participant Number established after 1 February 2027.

7. Changes to teams and categories after 5 April 2027

After 5zh April 2027, the Club has no unilateral right to change the number of teams, registered categories or the material structure of its registration. The Organizer may exceptionally approve a change in writing but is under no obligation to do so. Payment of the administrative fee does not in itself give the Club a right to make a change.

If the Organizer approves a change, the Club shall pay an administrative fee of EUR 150 for each affected team, plus any price difference and any other actual additional costs caused by the change. An approved change of team or category does not reduce the Guaranteed Minimum Participant Number or any financial obligation that has already arisen. The administrative fee does not apply where the Organizer changes a category for competition-organization reasons.

8. Additional participants

If the Organizer approves additional participants and the originally reserved accommodation is no longer available, the additional participants may be placed in a different room type, accommodation facility or location. The price for additional participants shall be the price confirmed in writing by the Organizer when the additional participants are approved.

1. Cancellation must be sent in writing to info@eurofest.si. The date of cancellation is the date on which the Organizer receives the Club’s clear written notice of cancellation.

The following financial obligations apply in the event of cancellation:

3. If the amount already paid by the Club at the time of cancellation is lower than the amount due under the table above, the difference shall be payable within 8 calendar days of the Organizer issuing the final statement.
4. If the Club has paid more than the amount due under this Section, the Organizer shall normally refund the difference within 30 days after the final calculation.
5. A reduction in the number of participants is not considered a cancellation of the entire cooperation and is governed by Section E.
6. Partial cancellation of an individual team after 1 February 2027 does not reduce the Guaranteed Minimum scope of services or the Club’s financial obligations unless the Organizer expressly confirms otherwise in writing.

1. Upon arrival, the Club shall pay a refundable security deposit of EUR 150 per team.
2. The Organizer may use part or all of the deposit to cover damage, extraordinary cleaning, lost keys, damage to equipment or other objectively demonstrable costs caused by the Club’s participants. Any unused balance shall be returned after the stay or once the final amount can reasonably be determined.
3. Participants shall comply with the house rules of accommodation facilities and sports venues and with the Organizer’s instructions. In the event of a serious or repeated breach, the Organizer may exclude an individual participant or team from further participation. Exclusion for breach of the rules does not entitle the Club to a refund of amounts already paid.
4. The Club is responsible for damage caused by its players, accompanying persons, coaches or other participants.
5. Teams shall attend the official opening and closing ceremonies when these are included in the festival programme, unless absence has been approved by the Organizer in advance.
6. The minimum number of participants is normally 12 persons per team unless the Organizer confirms otherwise in writing.
7. If there are too few registered teams in a particular category, the Organizer may merge comparable competition categories.
8. For certain accommodation types, meals may be provided in a nearby separate facility.
9. Where school accommodation has no showers, participants may be directed to use showers in nearby sports facilities.
10. Participants take part at their own responsibility. The Organizer does not provide individual health, accident or travel insurance. The Club is responsible for ensuring appropriate insurance for its participants.

1. 1. Accommodation and meal capacities are limited. Priority is normally given to reservations that were confirmed in writing and paid earlier.
   2. The Club has no right to demand a specific hotel, room or other accommodation unit unless it has been expressly confirmed in writing.
   3. Arrival before the official start of the festival or departure after its conclusion is possible only by prior agreement. Additional nights, meals, transfers and other services are charged separately.
   4. If circumstances beyond the Organizer’s reasonable control affect the event or the agreed services, the Organizer may reasonably change the programme, schedule, venue, accommodation facility, meal location or other method of delivering the service.
   5. The Organizer may change the price where there is a documented increase in taxes, public charges or unavoidable third-party costs that could not reasonably have been foreseen when the contract was concluded

1. 1. The Organizer processes personal data required for tournament registration, accommodation arrangements, guest registration with the competent authorities, verification of player identity and eligibility, communication with the Club and performance of contractual obligations.
   2. The Club is responsible for providing accurate data to the Organizer and for having an appropriate legal basis for providing the personal data of its participants.
   3. Data is retained in accordance with applicable law and only for as long as required for the event, performance of contractual obligations or statutory requirements.
   4. Marketing communications concerning other Organizer events are sent only where an appropriate legal basis exists.

1. 1. This contract is governed by the laws of the Republic of Slovenia.
   2. The parties shall first seek to resolve any dispute amicably. If an amicable solution cannot be reached, the court with subject-matter jurisdiction in Koper shall have jurisdiction, unless mandatory law provides otherwise.
   3. All consents, changes and exceptions under this contract must be made in writing. Email is sufficient for written form unless the law requires a stricter form.
   4. If the Organizer does not exercise a particular right in an individual case, or exceptionally allows the Club to deviate from these Terms, this does not constitute a waiver of that right in future cases.
   5. If any provision of this contract is invalid or unenforceable, the validity of the remaining provisions is unaffected.
   6. If the Slovenian and English versions of the contract are used together and there is any discrepancy between them, the Slovenian version shall prevail.
   7. By signing the contract, the Club confirms that it has read, understood and accepted the contract and these Terms of Cooperation, that it is aware of the limited accommodation capacity, understands the financial consequences of later reductions in participant numbers or cancellation, and that the signatory is authorized to bind the Club.